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Compressing Pdf Files: 5 Reasons Why It’s Necessary

The word ‘compression’ means reducing file size, and if you are dealing with a lot of data and files, you must familiarize yourself with this term. Compressing every file format to save storage on your hard drive and easily managing large files is possible. One such file format that needs to be compressed often is the PDF. 

Thanks to its versatility and universal appeal, the PDF file format is ubiquitous and used by everyone, everywhere. Anyone from any device can access PDFs, and that’s why most people prefer PDFs over Word documents or even image formats like PNG or JPG. 

Even though PDF is a great format, it has a few disadvantages like taking a lot of space and being difficult to send over different sharing tools like email. Fortunately, this is where compressing the PDF files can help you. To compress PDF documents, you can use third-party compressing tools to make your life easier. 

If you are still on the fence about compressing your PDF files, here are a few reasons why it is necessary. 


Compressed PDF files facilitate fast transfer 

Are you struggling with large files because you cannot send them over email or any file-sharing program? The solution to your problem is compressing those large files, so their sizes are reduced. 

Emails and most file-sharing apps limit the file size that you can send. For instance, Google Drive enables users to upload and share up to 25MB. If your files are larger, you can compress them to reduce their size to become compatible for sending. 

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Furthermore, compressed files don’t take too long to transfer. This is because the reduced file size decreases the time for sending the files and downloading them. 

So, you don’t have to wait for your files to download anymore. Also, you don’t have to wait too long for the files to be transferred if the size is reduced. 


Storage space on your hard drive is conserved for more files 

File reduction is the primary reason for compressing PDF files, which saves storage space. Regardless of where you are storing your files, whether on a cloud tool or your hard drive, you can save space by compressing the file size and can save more files. 

Even though modern computers have enough storage space to accommodate several large files, there’s limited storage space in cloud storage. So if you want additional space, you need to pay for it. 

So, compressing PDF files will help you decrease the size of the files by 10 to 100 times, and hence, you will have a lot of space left to store more important files. Furthermore, you can do all this without compromising the file’s quality. 

Look forward to cutting down on your costs 

Most people don’t consider this, but compressing your PDF files can help you in reducing your costs. For example, it saves you from paying for extra storage, larger bandwidth, etc. 


In terms of data storage, if you need to store exceptionally large files on Dropbox or Google Drive, you have to pay for additional storage. Also, you need to upgrade the hard drive storage on your PC if the files are huge. So, in the long run, you might end up paying a lot more than what you had bargained for. 

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Typically, 15GB of free Google Drive storage is enough for an individual, and it will be more than enough if you are uploading compressed PDF documents. However, even companies can use this 15GB and not have to pay for additional storage if they can compress their files before uploading them to cloud storage. 

Furthermore, you don’t need to pay extra for faster Internet or to get a much larger bandwidth than what you are working with right now. When the file sizes are reduced, you can easily download, upload, and share PDF files. 

Backing up and archiving files is easier when the file size is reduced 

Backup and archiving is one of the most vital features of files. Archiving files is used to gather several files into one so that storage and transfer are fuss-free. On the other hand, backing up the files ensures your files are secure, and you can always get them back in case there’s an issue with your mobile device or computer. 


Since most PDF compressing tools support rendering PDF files and PDA files, you don’t have to worry about your files. Archiving is made easier, and when the file sizes are reduced, it guarantees easy backup of the files to cloud storage options. 

Summing up 

So, if you have been missing out on compressing your PDF files, it is about time you start using compressing file software and reduce the size of your documents. It will become easier to share your files, download them and store them on any device of your choice.

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